We present you the basic rules on issuing invoices and the rules on managing books in Slovenia.

Izdajanje računov

You must issue an invoice for the supply of goods or services. The obligation to issue an invoice and an account component is dealt with by the Value Added Tax Act, the Tax Certification Act of Bills, which is applicable from 2 January 2016, and the Slovenian Accounting Standards. The invoice may be issued in paper or electronic form.

If the invoice is paid in cash, with payment / credit cards or other payment method, which is not a direct payment of an account to your transaction account, you must confirm it from 2 January 2016 (use davčne blagajne). It is a system in which taxpayers’ cash registers are connected via the Internet to the central information system of the Financial Administration of the Republic of Slovenia. If you issue an invoice from a linked book of accounts, you must confirm it later. Več+

Account storage

If you do business in Slovenia, you must as a taxpayer Zakonu o davku na dodano vrednostcopies of issued invoices and received invoices shall be kept for 10 years and the real estate accounts shall be 20 years after the expiration of the year to which they relate.
The obligation also applies if your business ceases to operate within a specified time limit.

If you choose to keep copies of invoices issued or received in Slovenia outside the territory of Slovenia, you must inform the tax authority in advance.

Keeping books

Zakon o gospodarskih družbah stipulates that all – companies and entrepreneurs – must keep books of accounts and complete them once a year in accordance with the law and Slovenski računovodski standardi (2016) or international financial reporting standards. The basis for recording business changes is a bookkeeping document, which is also a written proof of the occurrence of an event.

According to the law, Slovenian companies must keep accounting records, which

enable them to create accounting reports for statistical and tax purposes. Compulsory records in small enterprises are the general ledgers and fixed assets records (if the company operates both cash and cash registers).

All companies (including small ones) must keep their books under the double-entry bookkeeping system and maintain their core business books. Posebnost are sole proprietors who can choose a system of simple bookkeeping or opt for the implementation of standardized expenses. VEČ+

In order to reduce costs, smaller companies often decide that accounting services for them carry only bookkeeping activities, thus providing only data on past business. However, for good business decisions, the company must focus on the future; business must plan, with essential accounting estimates.

Which activities are carried out in the context of accounting?

  • financial reporting,
  • accounting calculation,
  • accounting accounting,
  • accounting supervision,
  • accounting analysis,
  • bookkeeping documents,
  • buisness books,
  • Annual Report.

The method of keeping books is dependent on the size of the company, and is defined by the rules in theSlovenski računovodski standardi (2016).  MThe criteria by which we can classify companies by size are set out inZakonu o gospodarskih družbah.

Criteria for the classification of companies and entrepreneurs by size

Size of entrepreneur / companyNumber of employeesNet sales revenue (in euros)Asset value (in euros)
microless than 10less than 0.70 millionless than 0.35 million
smallless than 50less than 8.00 millionless than 4.00 million
mediumless than 250less than 40.00 millionless than 20.00 million
bigmore than 250more than 40,00 millionmore than 20,00 million

VIR: eVEM http://evem.gov.si/info/poslujem/vodenje-poslovnih-knjig/